Another expense that can make or break an event is entertainment and catering costs. Lock in vendors and entertainment well in advance.So make sure you have a staffing plan in place (more on this later). You also need to ensure you won’t be stuck spending thousands on staffing agencies at the last minute to staff your event. That’s why it makes sense to find and start negotiating with venue options as soon as possible. The two largest expenses of any event are usually staffing and venue costs. You’ll want to find the right venue, confer with your clients or management, and, of course, nail down your expense list.īut before you do any of that, we have a few top event planner budgeting tips that can help make the budgeting experience much easier. Look into similar past event budgets to see where you over or underspent. Top tips before creating an event budgetīefore you start creating your event budget, there’s a lot of research to do. After all, there are over 140,000 event planners for companies to choose from in the US alone. Whether you’re planning an event or hosting one, event budgets are about as critical as it gets. That’s why the best event planners are all budgeting masters.īudgeting for events keeps the event planner and their clients on the same page and it can help event planners stand out from the crowd in a competitive industry. Without an event budget, it’s difficult to determine the return on investment (ROI) for corporate events, and it makes for a very nervous father of the bride at a wedding. They help event planners determine the economic viability of events, make spending decisions, measure post-event success, and much more. What is an event budget, and why are they so important?Įvent budgets are projections about what your potential event income and expenses may be. And, we’ve created an event budget template to help you get started ASAP! Keep reading to learn more. Of course, budgeting isn’t always easy, so we’ve put together this article on ten essential event budget expenses to help you create an event budget.
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That’s why over 80% of corporate event planners and 60% of non-corporate event planners judge their event’s success based on the event budget above all else. Plus, you always want to be able to return your client’s original investment.
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If you want to give people the experience of a lifetime, you need to be efficient with your money-and that means budgeting.
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Whether you’re planning the ultimate party or a corporate event, it’s all about efficiency. The top event planners, however, understand how important budgeting is to their success. For many, it’s a necessary evil that they'd rather not deal with. Ugh, math! Let’s be honest event planners rarely enjoy the budgeting portion of their jobs.